To ensure that all procurement of goods and services by the organization is conducted in a transparent, fair, and cost-effective manner.

Applies to all staff, vendors, and contractors involved in procurement activities.

1. All purchases must follow an approved procurement plan and be within budget.
2. Quotations must be obtained from at least three vendors for any purchase above the threshold.
3. Evaluation must be based on quality, cost, and credibility.
4. Contracts must be signed for purchases above a defined limit.
5. Maintain clear documentation and audit trails.
6. Conflict of interest must be declared by procurement committee members.
7. Regular training on procurement ethics and procedures is mandatory.

To provide a structured approach for effective human resource management.

Applicable to all employees and prospective candidates.

1. Recruitment must be merit-based and transparent.
2. Every role must have a defined job description.
3. Employees are subject to probation for 6 months before confirmation.
4. Performance reviews must be conducted annually.
5. Employees are entitled to statutory benefits such as PF, ESI, etc.
6. A grievance redressal system is available for all staff.
7. HR records must be confidential and securely maintained.

To manage official travel effectively and reimburse expenses fairly.

Applies to all staff undertaking official travel.

1. Travel must be approved in writing by a supervisor.
2. Air/train/bus tickets must be booked through authorized agents.
3. Per diem allowances are provided based on location and grade.
4. Hotel accommodation should be modest and within budget limits.
5. Local conveyance is reimbursable with proper bills.
6. Travel advances must be settled within 10 working days of return.
7. Safety protocols must be followed during travel.

To safeguard the rights and well-being of children engaged with the organization.

Applies to all employees, volunteers, partners, and visitors.

1. Zero tolerance toward child abuse, exploitation, or neglect.
2. Mandatory police verification for child-facing staff.
3. Children must always be treated with dignity and respect.
4. Staff must never be alone with a child without supervision.
5. Reporting suspected abuse is mandatory; confidentiality maintained.
6. Awareness sessions on child rights for staff and children.
7. Policy reviewed every two years or as needed.

To outline the leave entitlements and procedures for employees.

Applies to all full-time and part-time staff.

1. Annual Leave: 18 days per calendar year, accumulated monthly.
2. Sick Leave: 12 days per year, with a doctor’s certificate if more than 2 days.
3. Casual Leave: 7 days per year, with prior intimation.
4. Maternity Leave: 26 weeks as per law; Paternity Leave: 10 days.
5. Special Leave: For emergencies, subject to management approval.
6. Leave must be applied through the HR portal and approved in advance.
7. Unused leave may be carried over, subject to limits.

To create a safe working environment free from sexual harassment.

Applies to all staff, volunteers, and consultants.

1. Sexual harassment includes unwelcome physical, verbal, or visual conduct.
2. Internal Complaints Committee (ICC) to address complaints.
3. Complaints must be investigated confidentially and promptly.
4. Disciplinary action may include termination or legal proceedings.
5. Awareness training is mandatory for all staff.
6. Annual report on cases and action taken submitted as per law.
7. Victim support includes counseling and protection from retaliation.

To promote an inclusive, equitable, and respectful work culture.

Applies to all stakeholders involved with the organization.

1. No discrimination on basis of gender, caste, religion, race, disability.
2. Hiring, promotion, and training decisions must be fair and transparent.
3. Reasonable accommodations provided for people with disabilities.
4. All forms of harassment or bias-based behavior are prohibited.
5. Complaints can be submitted anonymously via suggestion boxes or online.
6. Management to monitor and review diversity metrics regularly.
7. Awareness sessions to promote inclusive behavior.

To ensure ethical conduct and prevent corrupt practices in the organization.

Applies to employees, contractors, donors, and partners.

1. No discrimination on basis of gender, caste, religion, race, disability.
2. Hiring, promotion, and training decisions must be fair and transparent.
3. Reasonable accommodations provided for people with disabilities.
4. All forms of harassment or bias-based behavior are prohibited.
5. Complaints can be submitted anonymously via suggestion boxes or online.
6. Management to monitor and review diversity metrics regularly.
7. Awareness sessions to promote inclusive behavior.